What should a Texas dealer keep when AFS orders an odorization test?
What should a Texas dealer keep when AFS orders an odorization test?
Keep the written AFS notice and the resulting laboratory report together. Texas allows AFS to require testing when it finds that odorization may be insufficient; the notice identifies who must arrange and pay for it.
Do not substitute a routine field note for the ordered report
Section 9.114(b) says the test must be performed by a recognized laboratory equipped for and experienced in odorization testing. If AFS requests the results, a copy must be provided. A routine field observation does not become that laboratory test merely because both records mention odor.
As an office practice, link the notice, responsible party, laboratory correspondence and result to the same matter. Record whether AFS requested a copy and how that request was handled. Those are recommended ways to keep the file understandable, not extra statutory form fields.
This page covers the agency’s testing process. It does not diagnose a customer’s ability to detect propane or provide emergency or sampling instructions.
FAQ
Does every customer report automatically require a laboratory test?
The cited provision describes testing required by AFS after its determination; it does not say every report automatically triggers that process.
Can our ordinary inspection form stand in for the lab report?
No. Preserve the laboratory result separately and retain the written instructions that required it.
Primary source: Texas LP-gas Safety Rules, section 9.114(b).
Review Tank Spotter for linking related inspection evidence. Confirm where the formal notice and laboratory report would remain accessible.
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