Product Tour
TankSpotter Screen Flow
A complete walkthrough of the TankSpotter app — 15 features organized by workflow.
Every screen, one system

More For Less
TankSpotter vs. the Alternatives
Five Bills.
One Login.
What you’re looking at
The video runs 40 seconds. Here’s the map.
The first half is monthly cost. The tall stack on the left is what you pay every month right now. It’s five things stacked on top of each other. Each block is one bill. The bigger the block, the bigger the bill — they’re not all the same size. The short dark bar beside it is TankSpotter. The red line across the stack shows where our price lands on that pile.
The second half is setup — the money you spend once, up front. It lists six setup costs. Then two bars: the long one is what all that adds up to, the short one is TankSpotter.
That’s the whole argument. The tall stack is the bills you already pay, piled up. The short bar is the one bill that replaces them.
Most propane companies buy this in pieces. TankSpotter puts them back together. Replaces five separate solutions: a propane safety-forms platform, field-service software, tablet data lines, a form-builder platform, and a sales CRM. And it costs less than the pieces cost apart.
Built for propane, not adapted to it. You get propane safety, service-technician workflow, training, sales, dispatching, scheduling, and tank inspection records — 65+ modules, all in one app, on one bill.
Here’s what that covers:
- Propane safety
- NFPA 58 inspections, geo-stamped photos, signatures, audit-ready records.
- Service techs
- work orders filled out in the field. No paper. No re-entry at the office.
- Training
- hundreds of CETP-aligned videos, and recert deadlines tracked for every driver.
- Sales
- leads, estimates and invoices written from the truck.
- Dispatching and scheduling
- office to field, instantly.
- Tank inspection records
- inspection history, tank docs, photos and regulator details, all on the tank’s own record.
- Works off the grid, where the tanks are.
- Tanks don’t sit downtown. They sit at the far end of a 30–35 mile territory, down a gravel lane, past the last bar of service. Most general-purpose field apps assume a signal. TankSpotter is built offline-first — it works with no signal at all, out where the tanks are, and syncs the moment you’re back in coverage. No signal booster, no extra hardware, nothing extra to buy. It runs on the phone your tech already carries.
Item by item
What’s already built into TankSpotter
More than 175 propane forms, inspections and records already built — and still yours to change.
Everything on this list is standard. No add-ons, no tiers, no upcharge.
This index lists the capabilities in the app, grouped into four parts and fifteen categories. At this screen width each category heading is a collapsed control carrying its own entry count; expand it to reach that category’s entries in place.
The paperwork, done69
Gas checks & safety forms22
- Field Audit Sheet
- Tank Spotter Safety Check
- LPG Safety Check / Gas Check
- Natural Gas Check
- OOG / Leak Check
- Pre Delivery Safety Check
- Plant Safety Inspection
- QA Non Conformance Audit
- Vehicle Inspection
- Service Workorder
- Simple Work Order
- Safety Issue tracking
- Tank Safety Issues
- Maintenance Issues
- Compliance Issues
- Red Tag / Lock Out
- Emergency Shutoff Test
- Emergency Spill Report
- Storage Plant Emergency
- Snow and Ice Removal
- Form 4 / LPG System Check
- Field Worksheet Form
Tank, cylinder & regulator inspections22
- Visual Tank Inspection
- Oil Tank Inspection
- Routine Oil Tank Inspection
- First Fill Oil Inspection
- Customer Installation Inspection
- Heating System Inspection
- Petroleum Skid Tank Visual Inspection
- Propane Relief Valve Visual Inspection
- Creep Test / Hose Inspection
- Meter Creep Test
- DOT Cylinder 5 Year Visual Inspection
- 5 Year Requalification
- Tank Movement / Pickup
- ASME DOT Container Pickup
- Tank Asset Tracking
- Regulator Inspections
- Regulators for Replacement
- Cathodic Protection
- Cylinder Survey
- Cylinder Refill Form
- Dispenser Station Inspection
- Fuel Storage Maintenance
Leases, agreements & documents25
- Customer agreements
- Propane Tank Lease Agreement
- Propane Service Lease Agreement
- Propane Equipment Lease
- FS Propane Equipment Lease & Supply Agreement
- FS Propane Supply Agreement & Equipment Lease
- FS Energy Equipment Lease & Supply Agreement
- Product Supply & Equipment Lease Agreement
- Fuel Equipment Lease
- Energy Contract
- TankSpotter Energy Contract
- Keep Full Service Agreement
- Auto Fill Agreement
- Lease & Easement Agreement
- Tank Collateral Agreement
- New Customer Propane Service Agreement
- Customer/service documentation
- New Account Data Sheet
- Occupant Certification
- Fuel Delivery Release
- Trenching Release
- Temporary Heat Install
- LP Container Set
- Excavation & Trenching
- Miscellaneous Document
The day51
Routes, deliveries & dispatch13
- Calendar
- Job scheduling
- Scheduled Deliveries
- Request/Hold Delivery
- Fuel Delivery
- Delivery management
- Branch/Division management
- Location Tracker
- Forecasting & Routing
- Forecasting emails/history
- Route planning
- Driver/job tracking
- Order Fuel
Service calls & work orders15
- Service Workorder
- Simple Work Order
- Scheduled Delivery
- Service Issues
- Maintenance Issues
- Safety Issues
- Parts/Reorder Lists
- Parts Packs
- Parts inventory
- Service fees
- Estimates
- Invoices
- Service documentation
- Photo/document uploads
- Work order history
Field inspections & sales leads14
- Collaborative Mapping
- All Inspections
- Uploaded Sales Leads
- Sales Leads
- Tank inspections
- Tank inspection mapping
- Tank inspection charts
- OK Tank tracking
- Safety Issues
- Maintenance Issues
- Fuel Company tracking
- Sales lead management
- Tank inspection analytics
- Inspection history
Dispenser stations9
- Dispenser Training Videos
- Completed Dispenser Trainings
- Skills Evaluation Results
- Dispenser Agreement
- Dispenser Station Management
- Dispenser Station Inspection
- Cylinder Refill Form
- Certificate of Insurance
- Dispenser training records
The money36
Estimates & invoices15
- Estimates
- Invoices
- Invoicer
- Parts
- Parts Packs
- Parts Reorder Lists
- Fuel Delivery
- Request/Hold Delivery
- Scheduled Delivery
- Sales Leads
- Site Plan estimates
- Fire Inspection estimates
- City Inspection estimates
- Estimate/invoice analytics
- Cumulative estimate charts
Payments & billing10
- Credit Card Payments
- Payment management
- Estimates
- Invoices
- Fuel delivery billing
- Parts
- Service fees
- Taxes
- Discounts
- Billing settings
Calculators & field tools11
- Savings Calculator
- Suprex Gold ESP Calculator
- Extended Oil Drain Interval Calculator
- Dieselex Gold Calculator
- Forecasting & Routing
- Meter Reader
- Propane Dispenser tools
- Tank inspection mapping
- Site Plan estimator
- Fire Inspection estimator
- City Inspection estimator
The office68
Customer accounts & ratings15
- Customer 360
- Customer profiles
- Customer locations
- Customer assets/tanks
- Parent/Child customers
- Subsidiary requests
- Registered customers
- Customer ratings
- Rating filters
- Rating messages
- Rating scoreboard
- Ratings per employee
- Customer search
- Customer form history
- Customer activity/history
Reports & analytics18
- Delivery Report
- Driver Sales Report
- DCR
- Collections Report
- Daily Sales by Driver
- Inventory Report
- Bulk Delivery Report
- Non Delivery Report
- Cylinder Daily Non Delivery Report
- Delivery Report IMG
- Exit Delivery Report IMG
- Regulator Replacement reporting
- Tank inspection analytics
- Sales lead analytics
- Estimates & invoice analytics
- Customer rating analytics
- Employee rating analytics
- Compliance issue tracking
Employee training & records11
- Propane training
- Fuel/Lubes training
- General Safety Videos
- General Training
- TankSpotter Training
- Watched Videos
- Completed Trainings
- Training history
- Training Push Notifications
- Safety Manual
- Training/collateral library
Emails & notifications9
- Push Notifications
- Send Push Notifications
- Notification history
- Training notifications
- Duty To Warn emails
- Sent Duty To Warn emails
- Customer rating messages
- Forecasting emails
- Email history
Users, branches & settings15
- User Management
- Team Management
- Customers
- Registered Customers
- Parent/Child Customers
- Subsidiaries
- Branch Offices / Divisions
- Taxes
- Discounts
- Service Fees
- Fuel Delivery Settings
- Propane Agreement Settings
- Account Settings
- Background Processes
- Push Notification Management
We change these to fit how your company works — a line added to a gas check, a box taken off a work order. Changes like that take weeks. Custom work is quoted on the call.
Go back up that list and count the ones your company already does on paper. Then ask how many you’d build yourself.
At a Glance
Everything The App Does, Grouped by Workflow
Find & Convert Leads
- 01
Tank Sales Lead
Know where every propane and heating oil tank is in your area — location, address, size, and fuel provider.
- 02
View Tank Spotted
Target market like a Delta Force sniper. Wirelessly and instantly mark every tank in your area for the ultimate target marketing campaign.
- 03
Estimate / Invoice
Easy Proposal, Estimate, and Invoice maker. Wireless, paperless, professional. Capture images, signatures, and more.
- 04
Sales Lead to Estimate
Convert sales leads directly into estimates — seamless workflow from prospecting to proposal.
Safety & Compliance Tools
- 01
Safety Issue Form
Document and report safety issues from the field — instant notification to the office.
- 02
Safety Forms
Instant notification of every safety issue. Paperless collection of all maintenance priorities.
- 03
Safety Issue to Service Work Order
Complete workflow from identifying a safety issue to assigning a service technician.
Dispatch & Time Management
- 01
Scheduling a Service Work Order
From the office to the app — dispatch work orders to technicians in the field instantly.
- 02
Improve Time Management
Track every tech minute, every day. Techs check each job at the start of the day and receive new jobs instantly.
- 03
Notifications
Send instant notifications to each user. Techs and drivers get notified whenever there's a new job.
Safety Training & Courses
- 01
Embedded Video Safety Training
Upload safety videos right to the smartphones and tablets of all your employees — training on-demand, anytime.
- 02
Online Training Courses
Complete training courses with built-in tracking — know who's been trained and when.
Documents, Forms & More
- 01
Documents & Forms
All forms done once in the field, done right, and instantly reported to the office.
- 02
Tools
More helpful tools included in the app — everything your field team needs in one place.
- 03
5-Star Ratings
Capture real customer feedback and boost your online presence with authentic 5-star ratings.
See It Live
See It Live
Book a demo to walk through every screen of TankSpotter with our team.
Find & Convert Leads

Estimate / InvoiceView MoreView Less
- Easy proposal, estimate, and invoice maker
- Wireless, paperless, and professional workflow
- Increase and track your service and sales calls
- Capture images, signatures, and more

Sales Lead to EstimateView MoreView Less
- Easy Proposal and Estimate Maker
- Wireless, Paperless, Professional

View Tank SpottedView MoreView Less
Target market like a Delta Force sniper. Wirelessly and instantly mark every tank in your area for the ultimate target marketing campaign. Eradicate marketing costs, questionable guesses and waste. Own your territory and all the fuel customers in it.

Find & Convert Leads
Safety & Compliance Tools
LPG Safety CheckView MoreView Less
An LPG Safety Check form starts with customer information. A table records regulator condition, flow and lock-up pressure, then piping material. Tank rows follow: serial number, last requalified date, relief valve condition. A pressure cell turns red, and an amber box warns that minimum hold time is 10.0 minutes. The form is signed and previewed.

Safety Issue to Estimate to Service Workorder
Sniff TestView MoreView Less
Tank Docs opens the Forms and Docs list. Sniff Test Documentation is chosen. The form carries a standing instruction: do not load the cargo tank if you cannot smell the odorant. A truck number is picked, the completed box is ticked, the date and time fill themselves, and Send to Office is tapped.
Dispatch & Time Management

Scheduling a Service WorkorderView MoreView Less
Identify and resolve field hazards in seconds with real-time office alerts that include:
- Photo & GPS location data
- Risk Severity levels
- Timestamped digital record
- Reduced Liability & insurance risks
- Instant Compliance documentation
Reduce overtime and increase your tech’s daily billable dollars by tracking every tech minute, every day. Techs can check each job at the start of the day and receive new jobs instantly and wirelessly.
NotificationsView MoreView Less
The bell on the home grid carries an unread count. Tapping it lists jobs the office raised: Safety Issue, Out of Gas, Installation Inspection, leak checks. Each row offers View Job and Job List. One opens, gets a note and an assignee, and is sent back. The badge clears, and the calendar shows the same work.
Safety Training & Courses

Embedded Video Safety TrainingView MoreView Less
Eliminate wasted payroll and travel time by delivering expert training videos directly to your team's smartphones, featuring:
- On-Demand Videos: DOT, safety,and custom industry training
- Zero Travel Time: No more expensive office-wide safety meetings
- Automated Tracking: See exactly who watched and completed training
- Preloaded Library: Dozens of essential safety videos ready to use
- Reduced Risk: Better training leads to lower insurance and liability costs

Online Training Courses
Documents, Forms & More

Documents and FormsView MoreView Less
- All forms done once in the field, done right and instantly reported to the office.
- Carefully written and built around propane-industry recordkeeping practices, reviewed against current NFPA 54/58 and state compliance requirements.
- No more lost forms, illegible handwriting, clerical entry errors and costs.

5-Star RatingsView MoreView Less
- More reviews online typically means more inbound calls — ask us for real customer numbers on a demo
- Grow your online reviews and get more prospects noticing you before they call a competitor
- Capture more 5-star reviews from your happiest customers — see every rating your team collects in one place, good or bad, so nothing catches you off guard
- Get Hundreds of 5 Star Ratings – Authentic, Real Ratings
- Boost Your Google, Facebook and Yelp Reviews and Rating

ToolsView MoreView Less
More helpful tools included in the app
Customer 360View MoreView Less
Customer 360 opens from the home grid. A name is typed and matching accounts list. One record opens with assets, regulators, and a pie chart of form counts by type. A tank details box opens. The next tab lists that customer's forms by date. A map tab pins the address. The clip ends on black.
Now the numbers
What it does, and what it costs next to the alternatives — every figure with its source and date.